| 2017/11/21 at 11:00am

What technology reduces costs in private education? Here are five examples.

To stay competitive, your private school needs to demonstrate a high level of fiscal responsibility. You need to demonstrate to fee-paying parents how their money is being utilised in order to deliver quality academic, sporting, cultural and social outcomes for their children.

With the right technology in place, you can achieve more cost-effective processes and systems across your school – both in the classroom, as well as in overall administrative management.

Here are five examples of broad technology solutions that can drive all-important cost savings in education.

Cloud-based infrastructure

By moving some – or all – of your school’s IT infrastructure to the cloud, you negate the need to invest in, and to maintain, costly on-premises infrastructure.

You also pay for your cloud-based services on a month-by-month basis and as an operational expense, rather than purchasing your on-premise infrastructure up-front as a capital expense.

Plus, with cloud-based tools, both students and staff can function far more efficiently – which can lead to better results and more efficiency overall.

Also, in a recent cloud report by CDW, 25 percent of respondents said one of the cloud’s biggest benefits was that it reduced IT operating costs. K-12 education leaders also said that, thanks to cloud computing, they expect a savings of 20 percent on their IT budget within one year and a savings of up to 27 percent within four years.[1]

Infrastructure as a Service (IaaS)

By opting to outsource your infrastructure monitoring and maintenance – and relying on Infrastructure as a Service, you can re-deploy your IT staff to frontline roles supporting teaching outcomes or project based work, rather than maintain and keep infrastructure available. Instead, leverage third party IT experts who are motivated by their service level agreement to keep your systems operating efficiently around the clock.

As part of an IaaS agreement, you can also implement rigorous data back-up and disaster recovery plans, for greater security and peace of mind.

Single-sign on and self-service

Typically, most schools operate with an array of disparate – and often siloed – tools, resources and systems. Switching between these programs on a daily basis can be inefficient and cumbersome. By implementing a single sign-on solution, you can streamline access for your teaching faculty, as well as your administrative staff and students.

All Hallows’ School in Brisbane, for instance, recently worked with Insync to implement Microsoft Identity Manager – allowing for automation and self-service within the school’s overall Microsoft environment. The implementation of the Microsoft Identity Manager product has saved the school thousands of man hours and employee time and effort in configuring each user and scripting the deployment of permissions and software – all the while reducing error and giving more face time back to their customers: staff and students.

Productivity software

With a cloud-based productivity software solution, like Microsoft Office 365, you can give both students and teachers a much faster and more efficient way to communicate, share information, and impart information. Students can study anywhere, at any time – whether from the classroom, at home or even in the library. They can also easily connect and share information and resources regardless of where they happen to be.

Similarly, teachers can easily share teaching resources and collaborate with students in new and effective ways – enhancing classroom learning to drive better results.

Business Intelligence

Today, it’s becoming more and more important for schools to leverage data in order to drive superior outcomes – both in the classroom and in an administrative capacity.

With a solution such as Microsoft Power BI, teachers and decision-makers can get the information they need at their fingertips, to make far more accurate and informed decisions.

In the classroom, students can be identified as needing assistance early on in their education journey, and steps can be taken to mitigate the risk of them not realising their full potential.

From a management perspective, staff can use the insights gleaned from Power BI to make much more effective decisions regarding overall staffing allocations, budgets, third party costs, supplier engagements and more.


To learn more about which technology could reduce costs for your private school:

Download the whitepaper: The State of Microsoft Cloud Voice in Australia

Download the value summary: Education in the Cloud


Or get in touch with the education experts at Insync on 1300 652 207 or email info@insynctechnology.com.au.

[1] Microsoft and Tech & Learning, The Case for Cloud Computing in K-12