| 2018/02/06 at 11:00am

Reduce infrastructure costs by moving to the cloud

For most schools, a key area of focus is keeping the IT lights on and functioning, rather than what the IT could be doing to make everyone’s lives easier.

In addition, too many independent schools are still operating with on-premises infrastructure, which can be hard to maintain, cumbersome and very quickly out of date.

At Insync, we have helped many organisations transition relevant systems and applications to the cloud – in order to save time and money, as well as considerably improve accessibility for all users.

How a cloud-based solution reduces costs

A cloud-based solution can also provide schools with crucial cost savings in several areas.

Perhaps most importantly, by streamlining certain labour-intensive tasks, a cloud-based solution can enable far more effective and efficient ways of working, which can generate considerable cost savings. For instance, simply automating the on-boarding process for a new student can save most schools an enormous amount of time and effort.

Schools also only pay for their cloud services on a month-to-month operating expense rather than as an up-front capital expense, which can be far easier for cash flow management.

In addition, in a recent cloud report by CDW, 25 percent of respondents said one of the cloud’s biggest benefits was that it reduced IT operating costs. K-12 education leaders also said that, thanks to cloud computing, they expect a savings of 20 percent on their IT budget within one year and a savings of up to 27 percent within four years.[1]

Could a hybrid cloud solution be best for your school?

Today, many schools operate with very complex IT environments that incorporate a range of best-of-breed on-premise and cloud-based solutions. While there are significant efficiencies to be gained by moving some applications to the cloud, others are best suited to an on-premise environment.

Talk to Insync about how you can help you examine your ICT needs – and determine the approach that’s right for your school.

Example: How St Stephen’s College cut its telephony infrastructure costs by moving to the cloud

St Stephens College is a preparatory to year 12 school on the Gold Coast.  The school was using a five-year-old ageing Samsung PABX system which was constantly being pushed to its limits, could not be expanded upon, and often gave very poor call quality. After comparing feature sets and costs, the school decided to implement a Microsoft Unified Communications platform – to be designed, installed and supported by Insync.

To ensure maximum uptake, Insync built training courses in the school’s Learning Management System, which meant staff could learn how to use it. They also then built demonstration tests to fine tune employee’s skills. 

As well as the voice quality being a real revelation, the school has also experienced huge saving in costs to run the system. As calls are made via their Internet provider, the savings have been significant; over a 70% reduction in call costs per month.

Feedback received from staff has been very positive – they particularly like the instant messaging and being able to share screens with each other when making calls.

To learn more about how a cloud-based solution can help your school drive-down infrastructure costs:

Download the whitepaper: The State of Microsoft Cloud Voice in Australia

Download the value summary: Education in the Cloud


Or get in touch with the education experts at Insync on 1300 652 207 or email info@insynctechnology.com.au.


[1]Microsoft and Tech & Learning, The Case for Cloud Computing in K-12