How To , Insync Blogs , microsoft teams , | 2020/11/16 at 1:49pm

Keeping your flow with Microsoft Teams

by Sandy Catalucci

As Microsoft Teams continues to grow in both popularity and capability, it is important to find a way to manage the platform that ensures productivity and not just interruption. In a nutshell, you need to find your ‘flow’.

What is flow?

Flow is the state of concentration at work we seek to maximise our skill level and keep us motivated without pushing us out of our comfort zones.

Think of it as the sweet spot with our work productivity.

In our current ever-changing world, technology can be disruptive to our flow. Too much disruption and interruptions can subsequently cause workplace anxiety. Microsoft 365 (M365) has a few effective yet underrated features that can help to reduce the noise and keep your flow, well, flowing.

Tips for managing interruptions:

This is by no means an exhaustive list, but a curation of my favourite features that help me manage my flow which in turn, helps me keep productive and achieve my outcomes.

Tip1: Set your status. Your status automatically changes depending on your calendar items, setting it to busy or showing when you’re in a meeting for example. Did you know you can also override this at any time? A recent update to this was the addition of appearing offline. You can also write a custom status message to give your colleagues some information about your status at this time. This message can clear after the workday or persist for longer periods, all set by you.

Tip 2: Use Focus Assist. Accessible in your Windows 10 settings, Focus Assist is a handy feature that allows you to minimise or stop notifications when you need to stay focused. When activated, your colleagues will see your status as focusing.

Tip 3: Manage your growing list of tasks with ToDo for personal tasks and Planner for team tasks. Better yet, enjoy the simplified view of this, plus your Outlook tasks, with the new Tasks app in Teams, available on the left-hand side of the screen. For now, this may still be called Planner in your Teams environment, but it will be renamed Tasks soon.

Keeping track of all of your actions will help you to create and prioritise them so that you can continue with the task you’re trying to focus on!

Tip 4: Set your own rules of engagement. Put a placeholder in your calendar to look at @mentions or other notifications in Microsoft Teams. This will prevent you jumping from task to task and getting distracted throughout the day. Consider putting your standard days and hours of availability in your signature block if you’re a part time worker.

There is a vast array of features in the M365 suite that can assist you with time management and wellbeing. To keep things simple and maintain your flow, try following these four tips.